The annual Bilderberg Meeting is organised by the Foundation Bilderberg Meetings. A Steering Committee governs this foundation and designates a Chair or Co-chairs. Members are elected for a term of four years and can be re-elected. The Chair’s key responsibilities are to chair the Steering Committee and, together with the Steering Committee members, prepare the Meeting’s programme as well as the selection of participants.

The expenses of maintaining the small secretariat of Bilderberg Meetings are covered wholly by private subscription. The hospitality costs of the annual Meeting are the responsibility of the Steering Committee member(s) of the host country.